Complaint/Intake Form

File all complaints of discrimination and harassment in writing with the special assistant for equity concerns by e-mail to Meredith Raimondo or by U.S. mail addressed to Office of Equity Concerns, Service Building, Room 201, 173 W. Lorain St., Oberlin, OH 44074, (440) 775-8555.

You may also file complaints alleging discrimination or harassment based on disability, race, color, religion, creed, national origin, age, military or veteran status, and family relationship to an employee of Oberlin College directly with the appropriate administrator designated to address such complaints. The special assistant for equity concerns shall coordinate recordkeeping regarding such complaints.

We will consider all complaints as filed as of the date they are received. You must file complaints within one (1) calendar year of the date of the last act of discrimination.

You may complete and submit the complaint/intake form online.


Procedure for Filing Complaints

Following filing, complaints shall be processed as follows:

In determining which set of procedures shall apply to a complaint alleging multiple types of discrimination and or harassment, the special assistant for equity concerns shall consult with the chair of the Equity and Diversity Committee and the vice president, general counsel and secretary to reach a determination and shall communicate that determination to the complainant in writing within five (5) business days.

In advance of filing a complaint, any student or employee of the college may elect to consult with the special assistant for equity concerns or any other administrator named in the policy to seek additional information about the policy and the grievance procedures. Such consultation is not a prerequisite for filing a complaint.

An informal resolution process, such as mediation, with the appropriate involvement of designated administrators is available for all complaints, with the exception of complaints alleging sexual assault. Voluntary mediation shall not be used to resolve such complaints alleging sexual assault.

All time frames provided in this policy shall constitute the time frames within which the policy normally shall be implemented, and shall apply to days on which the college is in session. The college is in session from the first day of enrollment until the last day of the spring term, except for official college holidays, spring and fall breaks, winter shut down, and winter term. During all other times, the college shall ensure the reasonably prompt intake, processing, and resolution of complaints.

Any individual who is designated or requested to respond to a complaint of discrimination or harassment under this policy must immediately recuse himself or herself upon becoming aware of any reason for which he or she cannot conduct an adequate, reliable, and impartial investigation, including but not limited to a conflict of interest concerning the complainant, respondent, or any other person involved in the complaint.