Types of Complaints and Related Procedures

Types of Complaints


Related Procedures

Allegations of discrimination or harassment based on sex, marital status, sexual orientation, and or gender identity and expression.

The college has designated a Title IX coordinator to coordinate the college’s efforts to comply with and carry out its responsibilities under Title IX of the Education Amendments of 1972, including the investigation of allegations of discrimination or harassment based on sex as well as such allegations of discrimination based on marital status, sexual orientation, and or gender identity and expression.

For the current academic year, the name and contact information of the acting Title IX coordinator is Meredith Raimondo, special assistant for equity concerns, Service Building Room 201, 173 W. Lorain St., Oberlin, OH 44074, (440) 775-8555.

These allegations shall be investigated and resolved pursuant to the standards and time frames provided in the Sexual Offense Policy and Procedural Guidelines. Please see (b) below for the process that shall apply to allegations of discrimination in the college’s athletics program.


Allegations of discrimination in athletics based on sex.

Within five (5) business days of filing, the special assistant for equity concerns, serving as the Title IX coordinator, shall send written notice of receipt of the complaint to the complainant and shall notify the athletics equity coordinator of the complaint.

The athletics equity coordinator shall be an administrator in the athletics department designated by the director of athletics and physical education to implement grievance procedures regarding allegations of discrimination in athletics based on sex, in consultation with the special assistant for equity concerns.

In advance of filing a complaint, and in addition to the informational/informal resolution processes described above, any student or employee may elect to seek an informal resolution of his or her concerns by consulting with the athletics equity coordinator. In the case of a varsity sports participant, such informal resolution may include consultation with his or her coach. Such consultation or informal resolution is not a prerequisite for filing a complaint.

For the 2012-2013 academic year, the name and contact information of the acting Title IX coordinator are as follows: Meredith Raimondo, special assistant for equity concerns, 173 West Lorain St., Room 201, Oberlin, OH 44074, (440) 775-8555

For the 2012-2013 academic year, the name and contact information of the Athletics Equity Coordinator are as follows: Natalie Winkelfoos, Delta Lodge Director of Athletics and Physical Education, Philips Gymnasium 107, 200 Woodland St., Oberlin, OH 44074, (440) 775-6463, Natalie.Winkelfoos@oberlin.edu.

The Title IX coordinator shall subsequently take the following steps to investigate the complaint. At all times, the Title IX coordinator shall advise each person involved in the investigation that he or she is to keep the matter confidential.The Title IX coordinator also shall:

  • interview the complainant and the person against whom the complaint has been filed (the respondent).
  • provide both the complainant and the respondent with the opportunity to identify relevant witnesses and evidence. With the assistance as necessary of the athletics equity coordinator, the Title IX coordinator shall interview any such witnesses and review any such evidence.
  • consult with the athletics department and the Office of the Dean of Students, as well as any other appropriate offices.
  • iv. Based on the information presented, the Title IX coordinator shall identify any additional relevant sources of information. With the assistance as necessary of the athletics equity coordinator, the Title IX coordinator shall examine these sources of information.
  • issue a report and recommendation within 45 days of receipt of a complaint containing a) a determination whether the preponderance of the evidence supports the allegation(s), with a description of the investigation as necessary; b) a recommendation for appropriate action. This report and recommendation shall be provided to the president or his or her designee.

If the report states a determination that the preponderance of the evidence supports the allegation(s), the president or designee shall decide the appropriate action, including but not limited to disciplinary action, after discussions with the athletics department and or the Office of the Dean of Students, within ten (10) days of receipt of the report.

If relevant to an assessment of potential disciplinary action, the president or designee may consider the total institutional record of the respondent.

The complainant, the respondent, and the Title IX coordinator shall receive written notification of the decision of the president or designee. The notification shall include a description of any steps the college shall take to prevent the recurrence of any discrimination or harassment and to correct discriminatory effects on the complainant and others, if appropriate.

The respondent, complainant, or Title IX coordinator may present written arguments to the president or designee appealing the decision of the president or designee within five (5) days of the issuance of the decision. The president or designee will have five (5) days from receipt of such written arguments to act.


Allegations of discrimination or harassment based on disability.

The college has designated a Section 504/ADA coordinator to handle the college’s efforts to comply with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990. Within five (5) business days of filing, the special assistant for equity concerns shall forward allegations of discrimination or harassment based on disability to the Section 504/ADA coordinator.

You may also file allegations of discrimination or harassment based on disability in writing directly with the Section 504/ADA coordinator. The Section 504/ADA coordinator shall send written notice of receipt of the complaint to the complainant within five (5) business days of receipt of a complaint.

For the 2012-2013 academic year, the name and contact information of the Section 504/ADA coordinator is Kimberly Jackson Davidson, associate dean of students, Wilder Hall 105, 135 W. Lorain St., Oberlin, OH 44074, (440) 775-8462, kimberly.jackson.davidson@oberlin.edu.

The Section 504/ADA coordinator shall subsequently take the following steps to investigate the complaint. At all times, the Section 504/ADA coordinator shall advise each person involved in the investigation that he or she is to keep the matter confidential. The Section 504/ADA coordinator shall:

  • interview the complainant and the person against whom the complaint has been filed (the respondent).
  • provide both the complainant and the respondent with the opportunity to identify relevant witnesses and evidence. With the assistance as necessary of the Equity and Diversity Committee, the Section 504/ADA coordinator shall interview any such witnesses and review any such evidence.
  • consult with appropriate offices depending on the constituencies represented in the complaint. If the complaint involves a student, the Section 504/ADA coordinator shall consult with the Office of the Dean of Students and, as appropriate, with the Office of Disability Services. If the complaint involves a faculty member, the Section 504/ADA coordinator shall consult with the appropriate divisional dean’s office. If the complaint involves a staff member, the Section 504/ADA coordinator shall consult with the manager of employee relations.
  • based on the information presented, identify any additional relevant sources of information. With the assistance as necessary of the Equity and Diversity Committee, the Section 504/ADA coordinator shall examine these sources of information.
  • issue a report and recommendation within 45 days of receipt of a complaint containing a) a determination whether the preponderance of the evidence supports the allegation(s), with a description of the investigation as necessary; b) a recommendation for appropriate action. This report and recommendation shall be provided to the president or his or her designee.

If the report determines that the preponderance of the evidence supports the allegation(s), the president or designee shall render a decision on appropriate action, including but not limited to disciplinary action, after discussions with the Office of Disability Services, the Office of the Dean of Students, the appropriate divisional dean’s office, and or the manager of employee relations, considering the constituency of the respondent, within ten (10) days of receipt of the report.

This decision may consider the total institutional record of the respondent. The complainant, the respondent, and the Section 504/ADA coordinator shall receive written notification of the decision of the president or designee. The notification shall include a description of any steps the college shall take to prevent the recurrence of any discrimination or harassment and to correct discriminatory effects on the complainant and others, if appropriate.

The respondent, complainant, or Section 504/ADA coordinator may present written arguments to the president or his or her designee appealing the decision of the president or designee within five (5) days of the issuance of the decision. The president or his or her designee will have five (5) days from receipt of such written arguments to act.


Allegations of discrimination or harassment based on race, color, religion, creed, national origin, age, military or veteran status, and family relationship to an employee of Oberlin College.

Within five (5) business days of filing, the special assistant for equity concerns shall forward such allegations to the chair of the Equity and Diversity Committee.

You may also file such allegations may also be filed in writing directly with the chair of the Equity and Diversity Committee. Within five (5) business days of receipt of a complaint, the chair shall send written notice of receipt of the complaint to the complainant.

For the 2012-2013 academic year, the name and contact information of the chair is Alison WIlliams, associate dean of academic diversity, Wilder Hall 105, 135 W. Lorain St., Oberlin, OH 44074, (440) 775-5360, Alison.Williams@oberlin.edu..

The chair shall subsequently designate a committee of three (3) members of the Equity and Diversity Committee to investigate the complaint. At all times, this investigation committee shall advise each person involved in the investigation that he or she is to keep the matter confidential.

The investigation committee is free to conduct any task related to the investigation as a group or to delegate tasks to individual members. Thus, all references below to the investigation committee denote the individual or group conducting any particular task. The investigation committee shall:

  • interview the complainant and the person against whom the complaint has been filed (the respondent).
  • provide both the complainant and the respondent with the opportunity to identify relevant witnesses and evidence. The investigation committee shall interview any such witnesses and review any such evidence.
  • consult with appropriate offices depending on the constituencies represented in the complaint. If the complaint involves a student, the investigation committee shall consult with the Office of the Dean of Students. If the complaint involves a faculty member, the investigation committee shall consult with the appropriate divisional dean’s office. If the complaint involves a staff member, the investigation committee shall consult with the manager of employee relations.
  • based on the information presented, identify any additional relevant sources of information. The investigation committee shall examine these sources of information.
  • issue a report and recommendation within 45 days of receipt of a complaint containing a) a determination whether the preponderance of the evidence supports the allegation(s), with a description of the investigation as necessary; b) a recommendation for appropriate action. This report and recommendation shall be provided to the president or his or her designee, to the chair of the Equity and Diversity Committee, and to the special assistant for equity concerns.

If the report states a determination determines that the preponderance of the evidence supports the allegation(s), the president or designee shall render a decision on appropriate action, including but not limited to disciplinary action, after discussions with the Office of the Dean of Students, the appropriate divisional dean’s office, and or the manager of employee relations, considering the constituency of the respondent, within ten (10) days of receipt of the report.

This decision may consider the total institutional record of the respondent. The complainant, the respondent, and the chair of the Equity and Diversity Committee shall receive written notification of the decision of the president or designee. The notification shall include a description of any steps the college shall take to prevent the recurrence of any discrimination or harassment and to correct discriminatory effects on the complainant and others, if appropriate.

The respondent or complainant may present written arguments to the president or designee appealing the decision of the president or designee within five (5) days of the issuance of the decision. The president or his or her designee will have five (5) days from receipt of such written arguments to act.