Spring Closing

With the end of the academic year quickly approaching, we would like to take this opportunity to provide you with essential check out information. Please follow the directions in this notice to avoid substantial charges and fines that can result from checking out improperly. For an up to date timeline of Spring Semester closing dates, please visit the Spring Semester Dates page.

College Housing Closing Information

All college housing closes at 9:00 a.m. on Monday, May 15th (the Monday immediately after finals end). All residents (except for graduating seniors and approved commencement workers/performers) MUST complete their checkouts by 9:00 am. The halls will be closed for the academic year. Failure to vacate college housing by 9:00 am will result in a $50.00 per hour fine. Make sure your travel plans coincide with this deadline. Once you check out of your room, you must leave the building. ID cards and all other access will be turned off at 9:00 am.

Students unable to arrange transportation by the 9:00am, Monday, May 15th deadline should go to the Oberlin Inn to wait for their rides. ID cards will be shot off at 9:00am, no exceptions. 

Official Check Out

All students (except for graduating seniors or commencement workers/performers) MUST complete an express checkout envelope or card and place it with their room key (when applicable) in a designated return box. In village housing residents will receive an additional letter that explains Village-specific procedures.

In Residence Halls (all Co-ops, Program Houses and Traditional Halls):

1. All students MUST complete an express checkout envelope or card and place it in a designated return box.

No specific appointment time is needed for an express check-out. Instead, students (living in a keyed building) will be able to place their key(s) in a provided, pre-printed envelope and leave campus at any time before their deadline for departure. Keys can be dropped off at the 1) Office of at Residential Education during business hours, 2) in the key drop box located in the Biggs Entrance hallway of Stevenson Hall, 3) in the key drop box located in your residence hall, or 4) at the Office of Safety and Security at any time.

If you are living in a key-less building, you just need to complete the express check-out card and dropped the card off at the 1) Office of at Residential Education during business hours, 2) in the key drop box located in the Biggs Entrance hallway of Stevenson Hall, 3) in the key drop box located in your residence hall, or 4) at the Office of Safety and Security at any time.

College staff will collect the keys each day and then assess each unit for damages. Students do not waive their right to contest damage charges as long as they vacate before their check-out deadline and follow the appropriate appeal procedure.

2. Before you check out you must complete the following (Note: each occupant is responsible for the entire room)

  1. Individual bedrooms and the common area(s) must be cleaned including floor, closets, drawers, and furniture surfaces. Properly dispose of trash; sweep/vacuum.
  2. The walls and ceiling must be clean of all tape, marks, hooks, adhesive and tacks.
  3. Return furniture to original arrangement/configuration. (All beds must be unbunked, and in lowest position off the floor.)
    1. All furniture must be 2 feet from the wall
    2. Don´t wait until the last day to do this. Remember whose tools you used. The staff will not be able to provide tools.
  4. Remove ALL personal belongings from the room. 

3. Failure to check out by the deadline waives your ability to contest any fees and incurs a $25 improper check out fee, plus any damage found in the room will automatically be charged to you.

4. The student staff members will not be the only College staff to enter the room to assess for damages. Professional staff members and facilities staff will each enter the units to assess the space. All residents will receive written documentation of any charges assessed through Oberlin e-mail.

5.  Appeals of Residential Education check-out charges must be received within 30 days of billing. The criteria upon which appeals may be based are:

  1. new information is available that was not available at the time charges were assessed
  2. charges are unreasonably severe
  3. charges were incorrectly assessed

Listed below are the steps that students should take if they decide to appeal a charge from Residential Education.

1. Complete the Check-Out Charge Appeal Form on the Residential Education website. The request for an appeal must include a detailed rationale that addresses one or all of the criteria.

2. An Assistant Director of Residential Education will begin investigating the appeal within five business days of receipt.

3. If the charges are not able to be appealed, students will be notified and the appeal process will end at this point.

4. If the charges are able to be appealed, students will be notified of the outcome of the appeal. Notification will occur within three weeks of receipt.

5. If the appeal is denied, a final appeal based on the criteria above may be made to the Director of Residential Education (or designee) within 5 business days of the initial decision. The determination of the Director of Residential Education (or designee) is final.

    General Questions

    If you have questions regarding closing, please feel free to contact any member of the Residential Education staff or e-mail us at resed@oberlin.edu, or call x58472. We are here to assist you in any way we can to make this process smooth and hassle-free.