An incomplete grade is a temporary grade, assigned at the end of a semester, to permit students additional time to complete work in a course. Policies regarding incompletes are governed by the division of the course.
For courses in the College of Arts and Sciences there are two kinds of incompletes: educational and emergency. For courses in the Conservatory of Music only emergency incompletes are available. All requests for incompletes and extensions of incompletes in Arts and Sciences courses must be addressed to the Office of the Dean of Studies. Requests for incompletes in Conservatory courses must be addressed to the Office of the Conservatory Associate Deans.
Educational Incompletes: During their career at Oberlin, students may have a maximum of two educational Incompletes in Arts and Sciences courses–authorized by the course instructor–for educational reasons. Educational Incompletes are not available in Conservatory courses. A student eligible for an Educational Incomplete must begin the process by going to the Office of the Dean of Studies and requesting a form. Educational Incomplete Forms are available in the Office of the Dean of Studies three weeks before the end of the semester. The student should then bring the form to the instructor and request an Educational Incomplete. An instructor may deny a request for an Educational Incomplete. Approved requests for Educational Incompletes must be submitted to the Dean of Studies by returning the completed form, signed by the course instructor, to the Office of the Dean of Studies before the time of the scheduled final exam for the course. The due date for finishing work is determined by the instructor, but it may not be later than the deadline published on the Academic Calendar. The due date for coursework under an Educational Incomplete may be extended only for emergency reasons and only by the Office of the Dean of Studies. If the coursework is not completed within the specified time, a grade will be recorded based on the extent to which the course requirements have been met. Additional educational incompletes (beyond two) may be authorized by the Dean of Studies only under very exceptional circumstances, and only in Arts and Sciences Courses.
Emergency Incompletes: Emergency Incompletes may be authorized for reasons that arise from circumstances beyond the student’s control, usually for medical, psychological, or life-crisis reasons. To request an Emergency Incomplete, students should make an appointment to meet with a dean in the appropriate Dean’s office. Normally, Emergency Incompletes are authorized for end-of-semester work, not for work missed earlier in the semester. The due date for finishing the work is set according to how much time was lost during the semester due to the emergency, but it may not be later than the deadline published on the Academic Calendar. Emergency Incompletes must be requested before the final exam time as scheduled by the Registrar. For courses in the College of Arts and Sciences Incompletes must be authorized by the Dean of Studies. Emergency incompletes in Conservatory courses must be authorized by the Conservatory Associate Dean for Student Academic Affairs. Documentation verifying the medical or life crisis reason is required at the time a student makes a request for an Emergency Incomplete. While personal information will be treated confidentially, the student's professor(s) will be consulted about the request. The due date for work to be completed as a result of an emergency incomplete may be extended only for emergency reasons and such an extension must be approved by the appropriate dean's office. No incomplete grades will be given in private study or ensemble participation in the Conservatory. If the coursework is not completed within the specified time, a grade will be recorded based on the extent to which the course requirements have been met.
Note regarding incompletes and students approved to march at commencement: Faculty members must submit grades to the Registrar’s Office at noon on the Thursday before Commencement; therefore, you must submit work to your faculty member in advance of this deadline if you wish to receive a diploma at commencement. Please consult with your faculty member to confirm when your work is due so that your faculty member is able to meet the grade submission deadline. If you do not complete your work by the agreed-upon date, you may still march at commencement but your diploma will be withheld pending the successful completion of all requirements for your degree.
Deadline Extensions: The due date for coursework under either kind of incomplete may be extended only for emergency reasons. If the coursework is not completed within the specified time, a grade will be recorded based on the extent to which the course requirements have been met.